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Sub-project initiation & approval process

Accessing the ORIGINS cohort, database or biological samples involves a process of review and approval.

All requests for access to and/or use of ORIGINS data and biological samples are encouraged from new researchers. 

Researchers working at one of the contributing institutions (Joondalup Health Campus or The Kids) or third-party researchers, who are external to The Kids and Joondalup Health Campus, can request access to the data and samples.

All new sub-project applications require a completed Research Proposal to be submitted to ORIGINS Project Management Group and Scientific Committee for review and approval. This will allow ORIGINS Project  Management Group and Scientific Committee to assess:

  • The viability and feasibility of the research (e.g., timeframe, available resources, budget)
  • Any potential overlap with currently approved Sub-projects
  • Whether the research questions, aims and objectives are consistent with the goals, vision and strategy of ORIGINS
  • Whether the methods and sample size are appropriate and justified
  • Whether the number of Participants and/or volumes/biological samples requested are justifiable in terms of participant burden and impact to the finite ORIGINS Biobank
  • If the research team are suitably qualified and experienced to implement the proposed sub-project
  • If there is sufficient community and consumer input

A “sub-project” refers to a nested research project or study that is incorporated into and/or connected to ORIGINS via access to and/or use of the ORIGINS cohort or database.

Review and download our Research Proposal Form 

See our sub-project approval process here

Sub-Project Approval: An eight-step process

  1. Complete the Research Proposal Form
  2. Submit the research proposal to ORIGINS (origins.research@thekids.org.au). An Administration and Access Fee quote may be provided at this point, to include in the budget, noting that this may be subject to change depending on the final approved sub-project. Data/sample requirements may be discussed with relevant ORIGINS team members to confirm availability/feasibility.
  3. Present the research proposal for review by the Scientific Committee and ORIGINS Project Management Group. The Scientific Committee and ORIGINS Project Management Group will require specific information regarding sample size, method and time of recruitment, program content, resourcing, timeframe, specific requests of ORIGINS and detailed background/rationale with references.
  4. Incorporate any feedback from the review and provide responses to feedback (a second round of review may be required depending on the nature of the sub-project).
  5. Provisional approval will be granted upon endorsement by the ORIGINS Scientific Directorate. Full research ethics approval must be obtained from an NHMRC-registered Human Research Ethics Committee of the researchers’ choice.
  6. All ORIGINS sub-projects are required to enter into either a Sub-Collaboration Agreement or a Letter Agreement, depending on the nature and scope of the project. These agreements clearly outline ORIGINS’ expectations, obligations, and reporting requirements.
  7. Full approval for the sub-project will be granted upon completion of all steps outlined in the provisional approval letter, including submission of essential documentation and confirmation of payment.
  8. A ‘Welcome to ORIGINS’ meeting is then held to start the project implementation process.

Sub-Project Proposal Form

Applicant details

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Sub-project type and ORIGINS resources

Select ALL that apply

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Research area/s

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Sub-project team

Please indicate if team members are located outside of Australia

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Chief Investigator

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ORIGINS Investigator

If you don't yet have an ORIGINS Investigator assigned to your sub-project, please leave this section blank.

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Co-Investigator

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Co-Investigator

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Additional sub-project team members

If required, please add the details of additional sub-project team members below including consumer investigators.

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Sub-project description

A short lay summary of intended research; maximum of 200 words

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Ethics and governance

Following ORIGINS approval for this sub-project, researchers are responsible for obtaining approval from the relevant Human Research Ethics Committees and Governance Committees before gaining access to the ORIGINS cohort, data, and/or biological samples. Please notify ORIGINS once you have submitted your ethics and governance applications. A copy of the final applications, approval letters, and any amendments must be provided to ORIGINS.

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Ethics application

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Internal ORIGINS sub-project

Projects classified as internal ORIGINS sub-projects are eligible for fee waivers for accessing ORIGINS data, analysed sample data, biological samples, and participant recruitment (subject to project’s scale). These projects are designed to boost research outputs and impact, assist in future grant applications, and contribute to the sustainability of ORIGINS.

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Budget

Sub-projects are required to include a budget with their research proposal, detailing the estimated costs for the duration of the sub-project, including ORIGINS administration and access fees.

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Funding

All sub-projects are required to have sufficient funds to cover their costs, including ORIGINS administration and access fees. Research proposals should be approved by ORIGINS before applying for external funding. Ensure that funds are available to cover all associated fees.

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Student involvement

ORIGINS is committed to supporting PhD students involved in research project. To encourage their participation, ORIGINS offers various incentives for projects that include a PhD student. By supporting PhD students, ORIGINS aims to foster their development and contribute to their research success.

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Timeframe of the sub-project

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Recruitment of participants from the ORIGINS cohort

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Accessing ORIGINS biological samples

M = mother | P = partner/father | C = child/infant | * = completed once antenatally | † = subset of ORIGINS participants (small number of samples)

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