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Sub-project Initiation & Approval Process

Accessing the ORIGINS cohort, database or biological samples involves a process of review and approval.

All requests for access to and/or use of ORIGINS data and biological samples are encouraged from new and existing researchers. 

Researchers that access data and/or biological samples will be referred to within ORIGINS as a 'sub-project' - a nested research project or study that is incorporated into and/or connected to ORIGINS via access to and/or use of the ORIGINS cohort or database.

All new sub-project applications require a completed Research Proposal Form to be submitted to ORIGINS Project Management Group and Scientific Committee for review and approval. This will allow the ORIGINS Project  Management Group and Scientific Committee to assess:

  • The viability and feasibility of the research (e.g., timeframe, available resources, budget)
  • Any potential overlap with currently approved sub-projects
  • Whether the research questions, aims and objectives are consistent with the goals, vision and strategy of ORIGINS
  • Whether the methods and sample size are appropriate and justified
  • Whether the number of participants and/or volumes/biological samples requested are justifiable in terms of participant burden and impact to the finite ORIGINS Biobank
  • If the research team are suitably qualified and experienced to implement the proposed sub-project
  • If there is sufficient community and consumer input

Complete your Research Proposal Form here.

If you have any questions regarding accessing ORIGINS data and/or samples, a potential sub-project, or wanting to work with ORIGINS, please email the research translation team. 

ORIGINS

Risk-based Research Proposal Review & Governance Process

After full research ethics approval is obtained from an NHMRC-registered Human Research Ethics Committee of the researchers choice, all ORIGINS sub-projects are required to enter into either a sub-collaboration agreement or a letter agreement, depending on the nature and scope of the sub-project. 

These agreements clearly outline ORIGINS' expectations, obligations, and reporting requirements. 

Full approval for the sub-project will be granted upon completion of all steps outlined in the provisional approval letter, including submission of essential documentation and confirmation of payment.

Risk level is determined based on project characteristics (e.g. data sensitivity, participant burden, reputational risk), with escalation permitted at reviewer or Chair discretion.

A ‘Welcome to ORIGINS’ meeting is then held to start the project implementation process.

*Upon receipt of all required documents.

Sub-project approval flow chart

Sub-Project Research Proposal Form

Applicant details

* Required information

Sub-project type and ORIGINS resources

* Required information

Type of sub-project *
ORIGINS resources required for proposed sub-project *

Research area/s

* Required information

Research area/s *

Sub-project team

* Required information

Chief Investigator

* Required information

ORIGINS Investigator

* Required information

Co-Investigator

* Required information

Co-Investigator

* Required information

Additional sub-project team members

* Required information

Sub-project description

* Required information

Ethics and governance

* Required information

Ethics application

* Required information

Submission status *
Submission status *
Submission status *

ORIGINS fees and feasibility

* Required information

Quote provided for ORIGINS administration and access fees *

Internal ORIGINS sub-project

* Required information

This is an internal ORIGINS sub-project

Budget

* Required information

Funding

* Required information

Submission status
Do you need to list another external funder?
Submission status *
Current status of total funding *
Do you have another grant funding this sub-project? *

Student involvement

* Required information

Do you intend to include a student(s) in your sub-project? *
What type of student(s) do you intend to include in your sub-project? *
Incentive for PhD student(s) *

Timeframe of the sub-project

* Required information

Recruitment of participants from the ORIGINS cohort

* Required information

Recruitment to be undertaken by *

Accessing ORIGINS Active Participant biological samples

* Required information

Will your sub-project need access to ORIGINS biological samples? *
Will any ORIGINS biological samples be collected, processed, analysed or stored overseas? *
Do you require blood samples? *
20 weeks
36 weeks
4 months
6 months
1-year
3-years
5-years
Do you require urine samples? *
20 weeks
36 weeks
2 months
4 months
6 months
1-year
3-year
4-year
Do you require buccal swab samples? *
20 weeks
36 weeks
Birth
1-year
3-year
5-year
Do you require saliva samples? *
20 weeks
36 weeks
Birth
1-year
3-year
5-year
Do you require stool samples? *
20 weeks
36 weeks
2 months
4 months
6 months
1-year
3-year
5-year
Do you require house dust samples? *
36 weeks
1-year
3-year
5-year
Do you require meconium samples? *
Birth
Do you require cord blood/gas samples? *
Birth
Do you need Guthrie card samples? *
Birth
Do you need placenta samples? *
Do you need colostrum samples? *
Birth
Do you need breastmilk samples? *
2 months
4 months
6 months
Do you need hair samples? *
20 weeks
36 weeks
1-year
3-year
5-year
Do you need teeth samples? *
5-year

Accessing ORIGINS Active Participant data

* Required information

Do you need to access any ORIGINS data? *
Will any ORIGINS data be entered, cleaned, analysed, or stored overseas? *
Do you need to access ORIGINS core questionnaire data? *
20 weeks
36 weeks
2 months
6 months
1-year
1.5 year
2-year
3-year
3.5 year
4-year
5-year
Do you need access to Ages & Stages questionnaire § data? *
4 months
9 months
1-year
2-year
3-year
4-year
5-year
Do you need access to Australia Eating Survey data? *
36 weeks
6 months
1-year
3.5 year
5-year
Do you need access to Child Food Frequency questionnaire § data? *
1-year
2-year
3.5 year
5-year
Do you need access to the Strengths and Difficulties questionnaire § data? *
3-year
5-year
Do you need access to Early Conners § data? *
3-year
5-year
Do you need access to the Copenhagen Infant Mental Health Screen data? *
1-year
Do you need access to paper JHC health questionnaire data? *
20 weeks
Do you need access to JHC birth (Midwives Notification System) data? *
Birth
Do you need access to JHC Special Care Nursery data? *
Birth

Accessing ORIGINS Routine Participant data

* Required information

Do you need access to ORIGINS Routine Participant data? *
Do you need access to paper JHC health questionnaire data? *
20 weeks
Do you need access to JHC birth and postnatal (Meditech) data? *
Birth
Do you need access to JHC Special Care Nursery data? *
Birth

Accessing ORIGINS clinical assessment data

* Required information

Do you need to access ORIGINS' clinical assessment data? *
Do you need access to PEA POD or BOD POD data?
Birth
3-year
5-year
Do you need access to skin prick data? *
1-year
3-year
5-year
Do you need eczema assessment data?
1-year
3-year
5-year
Do you need anthropometry data? *
20 weeks
36 weeks
1-year
3-year
5-year
Do you need access to ORIGINS clinic appointment data? *
1-year
3-year
5-year

Collection of additional data and/or biological samples

* Required information

Will you need to collect additional data and/or biological samples? *
Type of collection *
Participant(s) *
Mode of collection *
Staff involved *
Do you need to apply for more data and/or biological samples? *

Consumer/community engagement

* Required information

Does your sub-project team include one or more consumer/s and or community member/s? *
Are there expected benefit/s and feedback to be provide to ORIGINS participants and/or the Joondalup/Wanneroo community? *

Consumer representative

* Required information

Research dissemination and translation

* Required information

Sub-project contribution to ORIGINS

* Required information

Type of sub-project contribution *

Signed acknowledgement

* Required information

Submit your research proposal

* Required information